PreConstruction Administrative Assistant

Flatiron's PreConstruction Division is growing! We  are looking for an experienced Administrative Assistant to help all facets of PreConstruction in Northern California. This includes providing administrative support with data entry, employee inquiries and department coordination.

• Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
• Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
• Perform additional assignments per management’s direction.
• Maintains company and business contact information, seating and event calendar documents.
• Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
• Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
• Orders office supplies, stationary and staff business cards, as directed by manager.
• Maintains knowledge of Company’s values and strategic plan.
• Support published corporate policies.

• High School Diploma or GED required.
• 3+ years related administrative experience on a construction project required.
• Experience using MS Office Suite, including Word, PowerPoint and Excel required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.

Some of the benefits you may be eligible for as a Flatiron employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.